![]() For some fields, this button is clicked by default. To view the codes for a field in the Field box, click Field Codes.Under Field properties, select any properties or options you want.You can filter the list by clicking the down arrow in the Categories list and selecting a category first. In the list of Field names, select a field.Click the Insert tab in the Ribbon and then click Quick Parts in the Text group.Navigate to the location in the Word document where you want to insert a field.To insert a built-in field using the Field dialog box: The Field command appears in the Quick Parts drop-down menu as follows:īelow is the Field dialog box in Microsoft Word with Page selected: To insert a field, click Quick Parts in the Text group on the Insert tab in the Ribbon. For example, instead of pressing F9 to update a field or fields, you would press Fn + F9. On some laptops, you will need to press the Fn key on your keyboard to enable your function keys. If you are working with fields in Microsoft Word, you will be using quite a few function keys (such as F9). Recommended article: How to Hide Comments in Word (or Display Them)ĭo you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses > You can right-click a field and select Toggle Field Codes to display field codes or field results. If you want to insert custom fields, you will need to create custom document properties.īy default, Word displays the result of a field rather than its field codes. Some fields (like page numbers, merge fields or cross-references) are inserted automatically when you use Microsoft Word features. You can insert built-in or custom fields in Word documents to display variable content that will change when you update the fields. We offer additional SharePoint training as well.Insert Fields in a Microsoft Word Document to Display Variable Contentīy Avantix Learning Team | Updated January 10, 2021Īpplies to: Microsoft ® Word ® 2010, 2013, 2016, 2019 or 365 (Windows) We develop Word templates associated with Content Types these templates include fields for the Library metadata inside the document body as well as being visible and editable through the Document Information Panel. In the course we dig deep into the interaction between SharePoint Library metadata and Word. To learn more about working with metadata in Microsoft Office documents in SharePoint Libraries, plus lots of other document management tools, techniques, and strategies, take a look at our class Designing SharePoint Document Management and Records Management Systems in SharePoint 2010. There you have it, four simple clicks to open the Document Information Panel in Word (or Excel or PowerPoint). On the right side of the screen, click the Properties drop-down and choose Show Document Panel. In the left navigation panel, click the Info category. Click the File tab to go to the Backstage area. However, it’s not difficult to open the DIP, either. ![]() Unfortunately, once the DIP has been closed, it’s not so obvious how to show the it again. Open the Document Information Panel Through the Backstage Once it’s closed, however, the user may not know how to open the Document Information Panel again. It’s very easy for a user to accidentally (or sometimes on purpose) hide the DIP: This is done by simply clicking on the “ X”, as shown below. ![]() When opening a document uploaded to a SharePoint Library, the DIP often opens automatically. For Office documents that are not stored in SharePoint, the panel can be used to view and edit the Document Properties fields that are built in to Office documents. One of the most convenient ways to enter, edit, or view the SharePoint metadata for a Microsoft Word document (or other Microsoft Office document) is to use the Document Information Panel (DIP). ![]()
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